Privacy Policy

Last updated: 01/02/2026

1. Introduction

Denbighshire Art Society (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website, apply for membership, or contact us.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

We may collect and process the following personal information:

a) Information You Provide to Us

  • Membership application forms: name, postal address, email address, telephone number, and any other information required to administer membership.

  • Contact forms and email enquiries: name, email address, and message content.

  • Event, class, or exhibition enquiries: information relevant to participation or communication.

We only collect information that is necessary for the operation of the Society.

b) Information Collected Automatically

When you visit our website, we may collect:

  • IP address

  • Browser type and version

  • Device and operating system

  • Pages visited and time spent on the website

  • Referring websites

This information is collected using cookies and website analytics tools.

3. How We Use Your Information

We use personal data for the following purposes:

  • To process and manage membership applications

  • To communicate with members and respond to enquiries

  • To administer classes, events, exhibitions, and Society activities

  • To maintain internal records

  • To improve the functionality and content of our website

  • To monitor website usage through analytics

We will never use your data for purposes unrelated to the Society’s activities.

4. Lawful Basis for Processing

Our lawful bases for processing personal data include:

  • Consent: where you have explicitly provided it

  • Contract: where processing is necessary to manage membership

  • Legal obligation: where required by law

  • Legitimate interests: for the administration and promotion of the Society, provided these do not override your rights

5. Cookies and Analytics

Our website uses cookies to ensure it functions correctly and to help us understand how visitors use the site.

We use analytics services to collect anonymised or aggregated data about website usage, which helps us improve the website and user experience.

You can manage or disable cookies at any time through your browser settings.

6. Data Storage and Security

Personal data is stored securely using reputable web hosting and digital service providers. We take appropriate technical and organisational measures to protect personal data from loss, unauthorised access, or misuse.

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected or to meet legal obligations.

7. Data Sharing

Denbighshire Art Society does not sell, rent, or trade personal data.

We may share limited personal data with trusted third-party service providers where necessary, such as:

  • Website hosting providers

  • Email and form processing services

  • Website analytics providers

All third parties are required to process data securely and in compliance with data protection legislation.

8. International Data Transfers

Some service providers may process data outside the UK. Where this occurs, appropriate safeguards are in place to protect your personal data.

9. Your Rights

Under data protection law, you have the right to:

  • Request access to your personal data

  • Request correction of inaccurate or incomplete data

  • Request deletion of your personal data

  • Request restriction or object to processing

  • Withdraw consent at any time (where consent applies)

  • Request data portability

To exercise any of these rights, please contact us using the details below.

10. Third-Party Links

Our website may contain links to third-party websites, including galleries, events, or partner organisations. We are not responsible for the privacy policies or practices of those websites.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be published on this page with a revised date.

12. Contact Details

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Denbighshire Art Society
Address: 10 Penrhos Road, Colwyn Bay
Email: hello@dasoc.info